Tuesday, 26 November 2019

More in less time - How to use your time optimally

Being able to work effectively, avoiding distractions and focusing on the most important tasks - does it seem like a dream? Not at all! Here is the expert's advice to succeed.

Many of us work a lot, yet the batteries grow. "Only if I work a little more and a little more will it be solved." But does it?

- No, says leadership coach Catharina Sjögren, an expert, among other things, in effective time management.
Instead, think otherwise, he says. Here is his advice to succeed:
Don't waste gasoline: start with the most important thing
You have a limited amount of "quality time" when you can think and be effective. Compare this energy to a limited amount of gasoline in the car's tank.

If you are going to an important meeting with customers and you have enough gasoline for the customer, do you take an extra 30 minutes to see the beautiful autumn leaves in the park on the other side of the city? No, of course not!

But when it comes to our important and limited energy in the brain, we waste without even thinking about it:
Start the day by examining the mail in the inbox
Answer a fierce flow of questions from colleagues and colleagues
Occasionally on social media
Attend mid-sized meetings
And so on …
That's how:
Start the day with the most important (and usually hard-working projects / reports / activities) that require a lot of energy.
If you waste your limited amount of "gasoline" to clean the mailbox in the morning (which the brain automatically chooses to get a calcium dopamine and a direct reward there), you probably don't have energy left for important strategic tasks and are delayed to tomorrow.
Also make sure you devote time to strategic projects and important tasks in the calendar, such as every Tuesday at 8-11.
Increase speed and results, slowing down
Does it seem contradictory? Not at all. Imagine being a cheetah. The cheetah is the fastest animal in the world and reaches a speed of 120 km / h. But does the cheetah wear out tired 15 hours a day like we do at work? No, then the cheetah had died of exhaustion.
What it does instead is slowly give priority to which prey should capture, follow and then attack.
That's how:
Similarly, if you take the time to plan, prioritize and focus your consciousness, take breaks and relax sometimes, you can increase both speed and results.
Just a simple thing like taking a 60 second break (closing your eyes and taking deep breaths for 1 minute) helps you regain concentration and avoid distraction. Do it a few times a day.
Avoid distractions
Studies show that distraction consumes up to two hours of each working day! Two hours!
Other studies show that we change activities every three minutes (e-mail, meetings, LinkedIn, Instagram, Twitter, Facebook, phone calls, questions from colleagues in the open panorama and so on).
The result is that we don't have time to concentrate, but instead we move from one activity to another without completing anything. The feeling is that we have "tons" of tasks with which we must be clear and we must remember them. This consumes energy in the brain (only keeping track of all unfinished tasks). Energy that goes without even performing and completing tasks.
That's how:
One of the most effective tools to avoid distraction is in its simplicity: close all communication channels when thinking and performing strategic tasks.

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